DIPLOMA

• An Introduction to Eclipse Living Essence
• Unit information
• Eclipse Code of Practice
• Entry requirements 
• Pre & Co requisites
• Enrolment and refund policy
• Terms and Conditions
• Receiving accreditation
• RPL/ RCC
• Access & Equity
• Complaints procedure
• Grievance & Welfare

Welcome to Eclipse Living Essence Aromatherapy Centre

A Brief look at Eclipse Living Essence Aromatherapy Centre

Welcome to Eclipse Living Essence Aromatherapy Centre, while you may have only just discovered Eclipse, we have been in business since 1995.  Initially Eclipse concentrated on importing therapeutic grade essential oils and aromatherapy products, while writing and delivering interest courses at TAFE.  The training has been in such demand that in 1998 Joanne Lang the Principal and founder of Eclipse wrote a professional Diploma of Aromatherapy.  This was accredited by The International Federation of Aromatherapists (IFA).  In 1999 Eclipse gained Government accreditation for all courses offered and became a Registered Training Organization.

Why Study at Eclipse

Our classes are interactive & skills based.  Students don’t just receive lectures on the individual oils and treatments, they receive hands on experience of preparing massage blends, making luxury natural perfumes and numerous natural skin care products including ;-  various balms, ointments lotions, serums and other aromatic products such as deodorant, toothpaste etc (see the individual units for more details).  At Eclipse we believe that the best way to learn about aromatherapy and specifically essential oils is to use them, so we provide lots of products which students take home to use on themselves, their friends and family (ALL included in the cost of the training)

Specialised Aromatherapy Training

Once you have inspected the units of competency which combine to make up the Eclipse Diploma of Aromatherapy, you may notice that this Diploma offers are wide range of specific aromatherapy skills and knowledge. The Specialist Units of Competency were  developed over a 5 year period, by a dedicated group of IFA accredited course owners, IFA lecturers and practitioners, a group of highly knowledgeable and experienced members of the Aromatherapy Industry, a group who have many many years of experience in running an aromatherapy practice & providing aromatherapy  training.

New Aromatherapy Training Package HLT51407

In 2008 Eclipse has adopted the new health training package HLT51407 this includes a number of new units which have been incorporated into the Diploma, So you can be assured that the training provided at Eclipse  is contemporary and will empower you with industry specific knowledge and skills required to perform competently as a professional aromatherapist. Joanne Lang the principal of Eclipse  has been an active contributor to the IFA competencies and has over 13 years experience of  aromatherapy training and over 16 years as an  aromatherapy practitioner.

Become an Internationally Recognised Clinical Aromatherapist

On successful completion of this course the student will receive a Government Accredited Diploma Of Aromatherapy and call themselves a Clinical Aromatherapist.  If the successful student chooses, they may also join the International Federation of Aromatherapist & The Australian Traditional  Medicine Society and may use the letters MIFA or ATMS after their name.  The Diploma is aimed at students who wish to work professionally within the aromatherapy industry.

Class attendance Correspondence Combination of both

The Diploma of aromatherapy consists of 13 Units, which are offered as either class-based learning or can be completed via correspondence or a combination of both.  Eclipse Living Essence is a small-specialized school of aromatherapy and guarantees that each student will be treated as an individual. Being a small school, we have more flexibility than some of the bigger  schools and encourage you to become an active member of the group.  So if you enroll at Eclipse you can be sure that you will receive training that is empowering and evidence based.  On completion of the Diploma you will have received practical and theoretical experience of  100s of essential oils and aromatherapy products ensuring that you are competent to use and assess quality products  (this is a must as the market is flooded with poor quality and synthetic products unsuitable for use in natural therapy).

Learning aids for Correspondence students

All units of the Diploma can be studied via correspondence, Eclipse make use of DVDs & course notes and materials to provide correspondence students with the means to enjoy much of the practical side of this course.  Students wishing to study via correspondence will need to have access to a DVD player.  Correspondence students receive materials to enable them to complete the practical skills Eclipse also offer kits for various units, it is recommended that correspondent students purchase them to assist with learning.

Text books & materials required for study

The School supplies all consumables used in class at no extra cost to the student.  Students are required to supply own Linen, for hygiene purposes.  Students require a set of nappies or similar as well as a minimum of 2 large bath sheets, 2 flannels and a bowl with lid  (for facials). It is strongly recommended that students have access to a massage table throughout their training, to enable them to practice the massage skills effectively outside class hours.  Students will be required to purchase " The Basic Chemistry of Aromatherapeutic Essential Oils, second edition. By E. Joy Bowles - available at Eclipse, Students are provided with extensive course notes throughout the course so will not need to purchase any further aromatherapy books to complete study.  Essential oil kits are offered at a discounted rate to students, these are strongly recommended especially for correspondence students.  Students will need to purchase a good quality Anatomy & Physiology text book, we recommend Tortora & Grabansky “The  Principles of Human Anatomy”

Student discount on Aromatherapy Products

Eclipse Living Essence supplies therapeutic grade essential oils, carrier oils and a wide range of aromatherapy products & books etc.  Diploma students receive 30% discount on products 10 % discount on books . You can order products to be brought to class call email or fax your order or visit our website at www.aromatherapyaustralia.com.au to order via our shopping cart.  We are open by appointment to purchase from my home call 9354 9096 or mobile 0411 725 870.

Entry Points and Requirements

Students are welcome to enroll during the year.  Prior to full enrolment in the Diploma students commencing training later in the year require an interview (in person or via telephone) with the principal is required, this is to ensure students integration into the program can be achieved, this is not applicable to correspondence students who always commence at unit one.

Completion of the enrolment unit

 All students must complete the introduction unit before full enrolment can commence, you can email or call to have this unit sent to you as soon as you want.  After completing this unit the student will then be required to make a training commitment to Eclipse and Eclipse will make a training commitment to each individual student.  This includes setting a time and a day for correspondence students to have a one on one communication with the Lecturer / Principal to assist with any training or administration needs. All units of the Diploma must be completed or credit given to receive The Diploma of Aromatherapy.  For individual units students will be issued with a statement of attendance or a statement of attainment if all assessments are satisfactorily completed.

Fees and Payment options

Eclipse offer a variety of payment options including a Early Bird enrolment offering 10 % discount off the cost of the whole course, or four quarterly payments where we offer 5% discount on term fees.  We also offer a few different payment plans to meet the financial needs of students.  As a registered Training Organisation our students are eligible to apply for National Australia Bank Tertiary Student Loan A (TSP) loan can help with costs of textbooks, course fees or even day-to-day living expenses.

This unit Must be completed prior to full enrolment in Diploma

Eclipse Living Essence Aromatherapy Centre Code Of Practice

Mission Statement

It is the mission of Eclipse Living Essence to provide a positive and constructive learning environment offering the highest quality education in the field of Aromatherapy.  Eclipse endeavors to cater to the individual needs and requirements of our students.

Eclipse Living Essence specific objectives include

• Provide quality evidence based Aromatherapy training.
• To create a relevant contemporary Aromatherapy School, that embraces our past, while focusing on current research to provide our students with verifiable facts and training.
• To provide training which promotes independent thinking therapist who can perform with a high level of skill in the field of aromatherapy
• Deliver quality, caring education to an expanding local and overseas market.

Eclipse Living Essence provides training courses which

• Are empowering and informative providing students with skills and knowledge required to perform at a high standard in the Aromatherapy Industry.
• Are accredited to the National competency - based, Industry guidelines and standards.
• Are customised to meet the needs of the individual.
• Lead to the award of nationally recognised qualifications or the issue of a statement of attainment, which is recognised across industry sectors and nationally throughout all Australian states and territories.
• Take prior learning into account
• Prepares students for employment within the natural health field.

Entry Requirements:

Students are expected to have studied to a minimum of year 11 High School with a pass in English, or its equivalent, or any higher education qualifications. However if you left school earlier than this we do offer an opportunity for students to demonstrate sufficient Literacy skills via are considered essential.  Applicants are not assessed solely on their academic achievements.  Preference will be given to those students who are genuinely interested and committed to natural therapies.  If you have any concerns about meeting the minimum requirements to study, please speak with Joanne prior to enrolment.  We can provide you with a short test to determine your ability to successfully undertake this training.

Adult Learners

Some adult learners may not have been in a formal education setting for many years. The fear of embarking on training can become a barrier to fulfilling their dreams, Eclipse recognises this, we have many years experience in training adults and have devised a variety of training tools to assist adults get the most from their training experience.  There are many styles of learning and Eclipse delivers training that takes this into consideration. 

Requisites

The requisites for this course are completion of the introduction unit with co requisites of a Senior First Aid certificate, this can be completed towards the end of your studies and must be kept current to meet the requirements of The International Federation of Aromatherapists.

Enrolment and Refund Policy

Fees and Charges

Please refer to Units & or the enrolment form for costs as there are 4 payment programs to choose from.

Cancellation by Students

Cancellation to training course bookings may be made initially by telephone and then confirmed in writing.

Diploma Students

• For cancellations received more than 21 days before the due date for the commencement of the course, fees will refunded less $100.00 administration fee.
• Cancellation received more than 10 days but less than 21 days before commencement date will be refunded less $200.00 administration fee.
• If cancellation is received less than 10 days before the scheduled commencement date for the course, 10 % of the entire course fee will be levied as an administration fee.
• In the case of the participant ceasing the course due to illness.  A proportional fee re-imbursement (excluding material costs) may be made at the discretion of the Principal and only on receipt of a medical certificate from their Doctor stating that the student is not fit enough to continue with the course.  Students who just change their minds, will be invoiced for entire course fee's.
• Students who select payment options 1 – 3 do so on the understanding that they have committed to the full Diploma  (excluding any RPL / RCC) and are expected to pay for the course in full within the year of enrolment. (as per the payment plan)
• Students who select option 4 may study as many or as few units as they wish , however no place will be reserved until payment in full for the unit has been received, priority is always given to students enrolled in full course.
• Students who initially enroll at option 4 can change to options 1 –3 but will not receive any refund for partially studied units

Eclipse is committed to offering a high standard of training and keeps class numbers low to enable individual attention to each student and so in order to provide this we require 100 % commitment from students. 

• If a student decides on or before the 3rd week of term 1 that they do not wish to continue training with Eclipse a service fee of $300.00 + full cost of the classes already completed will be charged, all course notes and information MUST be returned in good condition or a fee will charged. 
• If a student decides to leave after week 3 all fees for that Unit / Term  will be charged as applicable to the mode of enrolment.
• Eclipse employs the services of an external agency to collect debts, all cost associated with debt collection are met by the debtor.
• In the event of non payment or dispute over fees, an hourly rate of $50.00 per hour is charged by Eclipse for time spent addressing the problem. 

This policy is flexible and in the interest of fostering friendly client relations, the client may negotiate a refund or credit towards a new booking.  The right to vary the refund policy remains with the Principal of Eclipse Living Essence to determine.

Cancellation by Eclipse Living Essence

Eclipse Living Essence reserves the right to alter the timing of courses or presentations, or substitute any teacher if necessary.

No place will be reserved for any student until the deposit or full payment for the course has been received.

Eclipse Living Essence will not be liable for any claims arising from course cancellations.  If Eclipse Living Essence cancels a course, a refund will be made on paid deposits.

Terms and Conditions

• A 40 % deposit is required to secure a place on any Unit 1 - 17 of the Diploma of Aromatherapy.  A payment plan is available for students selecting option 3, early bird incentives are available to students selecting payment options 1 & 2.
• Students will not be issued with Certificates until all fees are paid in full and all texts and training aids are returned.
• Students are required to complete all assignments prior to sitting final assessment
• Students are required to complete all feedback forms on completion of a unit or term.
• All fees for the previous studied Units must be paid in full before commencement of the new Unit.

Methods of Payment   See above for financial assistance

1. Full payment of Diploma, received 2 weeks prior to commencement of course receive a 10% discount on fees.
2. A 5% Discount will apply when entire term fees are paid in full 2 weeks prior to term commencement.
3. 40% Deposit per term and payment plan options available. Full payment must be received prior to the end of week 6 of a 9 / 10 week term.  A 5% Administration fee will be charged per term.  An additional 5 % overdue fee will be charged for accounts outstanding at the beginning of week 7.  40 % deposit must be received by Eclipse no later than 14 days prior to start of term
4. Pay for each unit as you wish to study.  This option is for students who wish to study individual units at their own pace over a period of time.   Please note that the unit must be paid in full at least 5 working days prior to commencement date and will attract a 10% additional fee. Under no circumstance will a student be permitted into class if an enrolment form and full payment have not been received.
5. Payment plan for individual units.  40 % deposit must be received by Eclipse no later than 14 days prior to start of the unit.  Full payment must be received prior to the end of week 6 this can be  6 weekly payments or 3 fortnightly payments.  A 15% Administration fee will be charged per unit.  An additional 5 % overdue fee will be charged for accounts outstanding at the beginning of week 7. 

Eclipse accepts Cheques, Credit card* , and debit cards.

*Unfortunately, we incur a bank charge of 3.5% on credit card payments, which we pass on to the purchaser.
 
*Unfortunately, we incur a bank charge of 3.5% on credit card payments which we pass on to the cardholder when using a credit card to pay course fees.

No Guarantee

Eclipse Living Essence does not guarantee that a student will achieve a successful outcome following training.  However, Eclipse Living Essence will make all reasonable efforts to assist the participants to achieve the outcomes advertised.

Certification on Completion or Partial Completion of the Diploma of Aromatherapy

Certificates of Competency or Statements of Attainment and Certificate of Attendance will be issued as follows:

• A Diploma of Aromatherapy for students who successfully complete Units 0 - 13.
• Students successfully completing Certificate II or III in Aromatherapy will be issued with a Certificate of competency.
• A Statement of Attainment will be issued for successful completion of an individual Unit(s).
• Certificate of attendance will be issued where a participant attends a course but is:
• Not assessed, or
• Does not achieve the competency and does not seek to proceed towards further training or assessment

Recognition of Prior Learning / Current Competency RPL / RCC

A process is in place to enable participants to apply for Recognition of Competencies that they already posses.  This includes formal or informal training and education, work experience, or general life experience that you already have. Once you have read the Unit descriptors & overview of the course, if you feel that you are competent in all areas of a particular Unit you can apply for RPL /RCC.  You must ensure that you have sufficient evidence to support your claim and may be required to sit a practical or theoretical assessment.  An application fee of $50.00 per Unit must accompany your application and is non-refundable.  The total cost for RPL/RCC depends on the time and complexity of your individual situation, an estimate will be given prior to RPL /RCC proceeding.  Your application for RPL / RCC must be submitted at least 1 week prior to the commencement of the Unit.

The Process for skill recognition will be:

• Applicants for skill recognition will attend a briefing session to discuss the process and be provided with an application form.  The form will indicate the types of evidence required against the performance criteria for each unit of competency.
• Applicants will complete a self-assessment and prepare a portfolio of evidence to support their claim.
• Participants will submit their application form & fee of $50.00 together with their evidence to the principal, for consideration.

Access & Equity

Eclipse Living Essence is committed to offering training to any person who wishes to participate regardless of their; - Sex, Marital status, Pregnancy, Family responsibility, Family status,   
Race or nationality, Religious or political convictions, Physical impairment or Age. 
Provided the participant meets the minimum entry requirements stipulated.
All Access and Equity issues will be directed to the C.E.O

Students Conduct and Behavior

Students are required to conduct themselves in a professional manner at all times.  Smoking & Alcohol are not permitted during training at our Centre.  Students under the influence of illegal drugs or alcohol will be asked to leave and may face disciplinary action which depending on the individual circumstance may result in expulsion from course and forfeiting of fee's.

Eclipse will not tolerate any bullying, if we receive a complaint of bullying we will serve offending student with a warning if bullying continues the student will be asked to leave course forfeiting fee's.

Students must honor and respect the confidentiality of others.  Whether this be other students or clients brought in for massage practical skills, or staff.  Any personal information shared during consultation or during class discussions must be treated as privileged information and must not be repeated outside of the Centre.  Any student caught stealing, will be instantly expelled from the Centre and legal action may be taken.

Students personal safety is at all times their responsibility, Eclipse will take every action to ensure that our facilities and equipment are in a safe and working order (or defective / broken items are clearly marked). 

Eclipse request that all jewelry be left at home, to avoid loss or damage.  Eclipse accepts no responsibility for the loss or damage of students belonging.

A student will be selected to be the class representative, this person will be chosen by the class members and will be the liaison person between students and Eclipse.

Complaints

Complaints can be made by the student to the Principal of Eclipse Living Essence where:

• The results of the assessment are perceived to be unfair.
• There is a disagreement over the assessment process.
• The commitments given in this Code of Practice have not been adhered to,
• There is a complaint over the action(s) of the Trainers or Staff,
• There is a complaint over the policies adopted by Eclipse Living Essence.

Complaints must be made in writing & addressed to the Principal, outlining the grounds on which the complaint is being made.

The Principal will investigate the matter in detail and make a judgment to (a) Accept the complaint and take remedial action (b) Reject the complaint  and advise the student (c) refer the matter to an independent arbiter for determination, or (d) deal with the matter in another way.

The Principal will complete the investigation and report to the student(s) concerned within 14 days of receipt of the written complaint.  The decision of the Principal is considered final.  Where the Principal is directly involved with the reason for the appeal an independent person agreed by both the Principal and the allegedly aggrieved person will be appointed and make a determination in line with the established Principals.

Complaints

A complaint may be experienced by a Student(s) on;

• Delivery methods
• Course structure
• Enrolment fees and charges
• Training equipment and facilities
• Sexual harassment
• Any complaints involving other students or staff
• Grievances must be brought to the attention of the Principal who will investigate the matter in detail.  The Principal can;
• Involve an independent third party to oversee the investigation
• Take disciplinary action against the offending party
• Decide to revise the internal policies and processes.
• Consult the WA Department of Training or the International Federation of Aromatherapist  Education Officer.
• Consider additional support and guidance services.
• The Principal will provide feedback to the student regarding the outcome of the investigation within 14 days.

Welfare and Guidance Services

It is the aim of Eclipse Living Essence to make every participant feel welcome and gain the maximum benefit from participating in the particular training course.  Participants will receive personal assistance from the Principal or course manager and trainers / instructors / facilitators.  If participants are having particular difficulties, they can seek assistance from the Principal or be referred for more professional assistance.  Contact can be made with the Principal by phoning Eclipse Living Essence on (08) 9354 9096 Aromatherapy.

Eclipse Living Essence Diploma of Aromatherapy 2008

Please see enrolment form for discounts and fee’s for the various payment plans available.